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Lisa & Wilf Larson, Quesnel Brand Inspectors have offered the AFP Society
their contact information for our website. Wilf or Lisa can be reached at
250-992-0093 and their email address is:  larsenranch@loudpipe.com.  

The AFPS is working toward the Park becoming an accreditated Livestock Transfer
Station and will look into improving the facility just for that purpose.  There is a
$1/head charge payable at the time of moving livestock through the facility.  These
funds can be paid at the Caretakers Trailer.  At the moment this operation is
conducted on the HONOUR SYSTEM - it will change to an appointment only
circumstance; If the Honour System proves not to work.


The Electrical Upgrade is now complete and includes service upgrading,
lighting for the outdoor arena, barns, and grounds, electrical service
provision for water heaters; and a state of the art Public address system.
Footing and base upgrading was provided in the outdoor arena and
outdoor warm up arena, basic drainage issues have been addressed for
the interm and will be monitored. Ongoing drainage issues will be dealt with
as funding becomes available.

Further funding applications are on going ~ all donations and sponsorship
are gratefully appreciated and will be put toward this very worthy cause.  IF
YOU OR YOUR CORPORATION WISH TO BE A PART OF THIS WORTHY CAUSE
PLEASE CONTACT BARB VANHALDEREN OR MELODY STANKEWYCZ TO MAKE
THESE ARRANGEMENTS.
The provision of wood chips and shavings for the pens and stalls has been a
difficult matter over the past year or so.  2007 saw another outstanding
company come through with donations of the shavings and the hauling of them
to the Alex Fraser Park ~ our Boarders are extremely grateful!  THANK YOU to
Marvin McKenzie Trucking  ~ Office telephone/fax is 250-747-3008, cell
991-2151 - thanks again Marvin!
Due to the economic situation in our area, we are experiencing great
difficulty obtaining shavings for bedding. It may be necessary for the
users to provide their own bedding material for the time being. We
are continuing our search for a supplier of shavings and apologise
for any inconvenience.
The minutes for Alex Fraser Park Society will be posted to this page and be kept as
current as is possible.
Minutes March 16, 2010
Alex Fraser Park will be having our Annual General Meeting on April 20, 2010.
7:00 p.m.;at the Senior Center.
Appointments/Elections will be held for directors and there will be a vote to dissolve
the current bylaws and adopt new bylaws.
Voting is by Affiliate appointment only; but the meeting is open to the public,
everyone is welcome.


March 16, 2010
Directors Meeting
Quesnel Community Policing Bldg.

Attendance and introductions; Jim Glassford (CRD Board Representative-first
meeting) Guest-Betsy Ives; Regional Director CNC Campus; Mary Rossmann, Cris
Guppy, Anna Johnson, Kelly Austin.
Directors; Nita, Sherrie, Gus, Barb, Pete, Alice, Roberta, Bob & Kathy.

Kathy moves we adopt the agenda as circulated; 2nd Roberta; Carried.

Betsy discussed the CNC programming in regard to the Agriculture Ferrier program.
The curriculum would give you 1st and 2nd levels; however students would need to
finish with the 3rd level at Quantlan College. (In total it is a 9 month course for full
certification). CNC expects the Ag building completion for March 2011. Program
coordinators are looking to construct portable forges.
CNC programming directors are looking at offering a horticulture technician course
that will get the students half way to the red seal. CNC is working closely with the
high schools and partnering with Olds College.
Question from the floor about a partnership for fundraising; AFP interest is the
construction of a multi use center for the park. (The college is supportive of a
partnership with Alex Fraser Park and a multi use building at the park would be very
practical, however nothing can be determined at this time).
Suggestion from the floor that the college be encouraged to sign up as an Affiliate
Organization as it would increase our membership base and increase our
fundraising potential. Alice will bring it up at the next community CNC meeting.

Barb would like to amend the minutes; WCB will be in place for April 2010 for Bruce
and Sherrie but was not yet active as of the last meeting. Nita moves that the
minutes be accepted; 2nd Kathy; Carried.

Caretakers Report; the meter installation for the Arena Heaters is complete. Sherrie
would like direction on how we would like her to bill for the heat. Bob suggests that
we could bill at the end of the event or once per month for frequent user clubs i.e.;
Ropers. Bob will figure out the cost per unit for the gas and give the information to
Sherrie.
Service Electric has been called twice. There were lights over the draft horse stalls
that never went out (electronic eye?) The lights are fixed, however there are other
lights that consistently go out. This problem has been consistent since the new
installation was completed. Service Electric gets a call each time this happens and it
should be warranty work until the problem is resolved. It is felt there may be a weak
or faulty breaker.
Sherrie would like a public reminder about the GST, because people are leaving
money in the box for rentals without paying the GST. Alice suggests that the Rates
will be reviewed and we will include the taxes in the final cost.
The cow pen has been cleaned out but the manure was just left on the road and has
not been removed despite several requests to remove it.
*Send a letter about the immediate removal of the manure; Barb motions that
manure removal be dealt with immediately and properly in the future; 2nd Kathy;
Carried.
Nita requests that we have a reminder to the ropers about the need to “regularly
clean” the cattle run in the indoor as the manure is built up and is causing quite a
smell. The run is supposed to be shoveled out and limed after each roping.
Since our last meeting there has been 4 new memberships purchased; and $200.00
collected from day riders. The outdoor arena is reasonably dry but the harrow has
not yet been used. The harrow will expedite the drying.
Bruce will have his schooling complete by the end of May.
Sherrie would like Alice to sit with her and Bruce and go over the checklist for
grounds inspection that the Board requested them to do. The checklist needs to be
condensed because a lot of the things are not applicable. Sherrie wants the
decision on this matter made by the board.

Treasurers Report;
Book Balance at Jan 31, 2010= $13,432.20.
Book Balance at Feb 28, 2010= $11,955.68.
Amount in Capital Project Account Mar 10, 2010 =$4,881.11
Term Deposits were combined on Mar 8, 2010=$17,386.58.
Available for future Capital Projects=$11,338.42.
We still have a credit amount that the City is holding for $3500.00 to buy the lumber
to repair and install the new draft horse barn gates.
Barb requests Sherrie and Nita clarify the bathroom expenses. Large events are
$50.00/day/bathroom and small events are $25.00/day/bathroom; this cover
cleaning several times per day. Barb feels that the cost of the bathrooms needs to
be reexamined as we are losing money.
Barb has several recommendations for Alex Fraser Park Society as she will not be
continuing as a director after the April 2010 AGM
1.         Purchase the Quick Books Computer program. It is very efficient, the cost is
$200.00 for the program and Barb will be happy to assist the new treasurer.
2.        Create a committee for review of the caretaker’s contract which is due in May.
3.        Day rider rate be returned to $10.00/day but qualify per horse instead of per
rider.
4.        Look at the advantages and disadvantages of year round boarders at the
park; it appears that there is an attitude of possessiveness by long term boarders.
5.        Past books are reviewed and up to date.
The books are at the accountant for the year end and should be ready for the AGM.
Barb moves we accept the treasurer’s report; 2nd Pete; Carried.

Correspondence; Rodeo Club-Cam Williams; The Rodeo club has recognized areas
which they would like to see repaired at the park i.e. New plywood along the walls,
lighting and repairs to chutes, etc. The club is willing to take on the task of doing the
repairs and suggested that they will bill the park for the materials.

Fur and Feather Club-Cody Dillabough; Hay bales around the fur and feather
buildings, requesting removal of the hay as soon as possible as there is an
educational fail in May.

Fur and Feather Club-Cris Guppy; Maintenance of the buildings has been done by
the club but AFP has asserted ownership over the buildings but not borne the
maintenance costs. The lifespan of the buildings is limited. What are the future plans
and what can be done for the club in the meantime? They are willing to contribute to
fundraising for a multi use building that can accommodate their needs. They would
like to determine the protocol of in-kind service for rental exchange.
(Alice explained at the meeting that Alex Fraser Park Society is just in place to run
the operations of the park. The City and CRD owns the land and the buildings.)
Alice also suggested that we have a committee meeting to discuss this letter and
send the appropriate response.

Pony Club-Kelly Austin; Pony club would like to clear up any misunderstandings that
might have come from comments about the fundraising opportunity offered by the
Rodeo Club for post event clean up.
Nita stated that there was no animosity or offense taken and it seems to be a non
issue.

Q. Team Roping Club-Gary Nicholson; this is a family oriented club and is a frequent
user of the facility; the pigeon manure is seen as a health risk and nuisance. They
are concerned about parasite and are offended by the sight and smell of the
manure. There is an issue with cat spray smell in the announcer’s booth.

Fur and Feather-Cris Guppy; email inquiring about the number of directors indicated
in the draft bylaws. (The number suggested being 9).
Alice explained that the number 9 was chosen because of the 5&4 alternating
directors, mentoring advantages were the largest consideration.
Melody motions we accept the correspondence as read; 2nd Jim; Carried.

Grounds Report; Ropers were asked repeatedly to clean the cattle run. If the run isn’
t cleaned the job will be done and they will be billed for it.
Nita moves that we send a letter about the removal of the manure pile; cleaning and
liming the cattle run and acknowledge the cat/pigeon problem; 2nd Barb; Carried.

Rental Report; June 6th, there will be an International Invitational Barrel Race held
at the park. Mary Sword is the Organizer. There will be open and youth.
Loggers Sports is on board again and will have their event May 16th. There was
concern that this event may not happen.
May 17th is the carnival- one day only.
High School Rodeo is the next weekend 22/23/24. They will likely affiliate with the
larger Rodeo.
Heater meters are in; Bob just needs to cost breakdown.

P.A. System; Melody has checked with Kevin Trombley from James and Sons Elec.
About a habitat cupboard to house the P.A. so we don’t have to transfer it all the
time. The cost of the cupboard would be prohibitive so Kevin suggested we build a
good solid plywood cupboard and make sure it is well ventilated. The P.A. has been
installed on wheels for portability. Nita moves that Gus hire Barry to build a plywood
cupboard at his house for housing the P.A. system during events; 2nd Jim; Carried.
We should investigate WCB premiums for any work done at the park.

Fur and Feather Delegate Cris Guppy presents the draft bylaws.
Cris suggests that we postpone the AGM and have each affiliate organization
appoint 2 directors each in order to rectify the inconsistency of directors according
to the current bylaws. There was extensive discussion about the issue.

Jim motions that we send a letter to the Affiliated organizations stating that they have
the right to two appointed members; recommending that they chose to appoint one,
to legalize our AGM, Pending bylaw registration; 2nd Melody; Opposed Bob, Kathy,
Nita, Pete.  Defeated; there were directors who had to leave the vote was tied.
Wednesday; Alice, Melody and Jim will investigate an appropriate solution to the
transition year.

Meeting Adjourned; 9:02 p.m.